Team building days are all about connection, collaboration, and a good dose of fun. They’re a great opportunity for colleagues to break out of their usual roles, bond in new ways, and build morale. Capturing those genuine moments through photography can be incredibly valuable for internal communications, employer branding, and future company materials.
If you’ve hired a professional photographer (Hello!) for your team building day, here’s how to get the most out of the experience and ensure you end up with a gallery full of natural, high-quality images that reflect your company culture.
1. Share the Essentials with Your Photographer
Before the event, provide a simple brief that outlines:
- The tone of the day (e.g. informal, energetic, reflective)
- The key activities taking place (e.g. workshops, challenges, outdoor games)
- The location (indoors, outdoors, a mix)
- Any specific groups or moments you’d like photographed
- Where the photos will be used (e.g. intranet, social media, annual reports)
This gives your photographer the context they need to plan ahead and move seamlessly throughout the day.
2. Dress for the Occasion and the Camera
Team building events often involve physical activity or relaxed settings, so advise your team to dress appropriately while still keeping the brand in mind:
- Coordinated colours or branded clothing work well in photos
- Avoid large commercial logos or overly bright/neon clothing
- If it’s outdoors, make sure everyone is weather-prepared; hats, coats and comfy shoes look far better than cold or uncomfortable staff!
Let your team know in advance that a photographer will be present so they can feel confident and photo-ready.
3. Create Moments Worth Capturing
The best team building photos are spontaneous but a bit of planning helps make them happen naturally:
- Design activities that promote movement, teamwork and laughter
- Keep props and branding subtle but present (e.g. branded water bottles, signage, or team flags)
- Schedule in downtime or meals where the photographer can capture relaxed, candid moments
Encourage your team to be themselves, a relaxed atmosphere always translates well in images.
4. Plan for a Few Group Shots
While most of the day should be documented candidly, it’s a good idea to schedule a couple of group photos:
- Full team photo: A brilliant way to mark the day
- Department or mixed group shots: Great for inclusion and variety
- Prize-giving or awards moment: If your event includes any recognition
Let the photographer know in advance when these will happen, and nominate someone to help gather people together if needed.
5. Consider Permissions and Privacy
Photography at work events should always be handled with care:
- Inform your staff that a professional photographer will be present and give them the option to opt out
- Use badges, wristbands or a discreet signal for those who don’t wish to be photographed
- Ensure all images are used respectfully and in line with your company’s internal policies
A professional photographer will always be sensitive to these considerations and photograph accordingly.
6. Put the Photos to Good Use
Once the day is done and the final images are delivered, make sure to maximise their impact:
- Share a gallery with your team as a thank you
- Use the best shots on your careers page to showcase company culture
- Feature photos in internal newsletters, presentations or social posts
- Keep a few for your next annual report or client pitch deck
Team building photos are more than just memories, they’re a powerful reflection of who you are as a business.
Capture the Spirit of Your Team
A team building day is about more than activities, it’s about people, personality, and shared moments. With the right preparation and a professional behind the camera, those moments can be preserved and celebrated long after the day ends.
If you’re planning a team building event, I’d love to help you capture it with creativity and care.
Get in touch to chat about your next corporate photoshoot.