Team building days are all about connection, collaboration, and a good dose of fun. They give colleagues a chance to step away from day-to-day roles, build morale, and create shared moments that strengthen culture. Capturing those moments through professional event photography can be hugely useful for internal communications, employer branding, recruitment, and future marketing materials.
If you’ve booked me to photograph your team-building day, here’s how to get the most from the coverage and come away with a gallery of natural, high-quality images that genuinely reflect your company culture.
1. Share the Essentials With Me in Advance
A simple brief makes everything easier on the day. Before the event, I’ll ask for:
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The tone of the day (informal, energetic, reflective, competitive, etc.)
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The key activities taking place (workshops, challenges, outdoor games, speakers)
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The location setup (indoors, outdoors, mixed spaces)
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Any priority people, teams, or moments you want covered
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Where the images will be used (internal comms, social media, website, PR)
This context helps me plan how I move through the day, what to prioritise, and how to capture images that feel on-brand rather than random.
2. Dress for the Occasion and the Camera
Team-building days are often active and relaxed, but what people wear still has a big impact on how the photos look. I recommend:
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Coordinated colours or subtle branded clothing where possible
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Avoiding large third-party logos or very bright/neon colours
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Dressing for the weather if you’re outdoors (coats, sensible shoes, layers)
Most importantly: let everyone know in advance that photography is happening. When people aren’t surprised by a camera, they relax faster and the images look more natural.
3. Create Moments Worth Capturing
The best team-building photos are candid, but a little planning helps those moments happen naturally:
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Choose activities that encourage movement, teamwork, and laughter
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Keep branding present but subtle (signage, team flags, branded water bottles)
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Build in downtime (coffee breaks, lunch, casual conversations) so I can capture relaxed interactions
A calm, positive atmosphere always translates well in photos, so encouraging people to stay present and enjoy the day makes a visible difference.
4. Plan for a Few Group Shots
Even if most coverage is candid, it’s worth scheduling a few group photos to make sure you have reliable “hero” images:
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Full team photo (a strong record of the day)
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Smaller group shots (departments, mixed teams, project groups)
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Any prize-giving or recognition moments if your event includes awards
If you can, nominate someone internally to help gather people quickly. That keeps things efficient and avoids disrupting the flow of the day.
5. Think About Permissions and Internal Use
If your images will be used publicly (website, social media, PR), it’s best practice to confirm consent in advance. I’ll always photograph respectfully and can avoid individuals on request, but it helps if you have a clear internal process for opt-outs.
If the event includes external guests or a public venue, let me know so I can shoot in a way that protects privacy while still capturing the atmosphere.
6. After the Event: How to Use Your Photos
Once the event is finished, I’ll deliver a curated set of edited images you can use across channels, such as:
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Internal comms (intranet updates, newsletters, town hall slides)
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Employer branding and recruitment materials
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Social media highlights (culture content performs well when it’s genuine)
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Website updates and case studies
The goal is simple: you don’t just get photos of an activity—you get a set of useful visual assets that support culture, brand perception, and team engagement.
Ready to Capture Your Team in Action?
A team-building day is a great opportunity to show what your business feels like from the inside. With a clear brief, a little preparation, and the right coverage, you’ll end up with images that feel authentic, positive, and genuinely representative of your team.
If you’re planning a team-building day and want it captured professionally, get in touch and I’ll help you plan the photography around your schedule and goals.