A corporate family fun day is a brilliant way to thank your team, build community, and let everyone enjoy a more relaxed side of work life. When captured well, it can also provide fantastic content for internal comms, staff newsletters, recruitment campaigns and social media.
If you’ve booked a professional photographer to capture your company’s next family fun day, here are some helpful tips to ensure the images are vibrant, meaningful and on-brand.
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1. Communicate Your Vision
Every company has a different tone and intention behind their event. Some are relaxed and rustic, others more polished or themed. Before the big day, share with your photographer:
- The overall vibe you’re going for (e.g. festival-style, sporty, traditional fairground)
- A brief schedule of activities (so nothing key is missed)
- Any VIPs, staff groups or team shots you’d like captured
- Where and how the images will be used
This allows a photographer like me to tailor their approach, from the kit they bring to the way they interact with your guests.
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2. Signage, Branding and Backdrops
Photographs from a corporate event are also a subtle form of branding. Make sure your event looks like your event:
- Include branded signage, banners or flags in visible but tasteful positions
- If you’re providing custom T-shirts, aprons or hats, let the photographer know so they can incorporate them into the shots
- Consider setting up a simple photo backdrop or ‘photo booth’ area with your logo. These are great for family group photos and social sharing
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3. Make It Comfortable for Families
A great family fun day should feel relaxed and natural and your photos will reflect that. Here’s how to create the right atmosphere:
- Let families know in advance there will be a photographer on-site
- Provide shady or covered areas for comfort, an essential component for both guests and photography lighting
- Encourage staff to be themselves. There’s no need for stiff, posed photos unless requested
- If there are entertainers, face painters or mascots, give your photographer a heads-up so they can capture kids’ reactions and candid moments
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4. Plan for Key Group Photos
While candid shots are often the most authentic, it’s worth planning for a few group photos:
- Team shots: Ideal for departments or project groups
- Family portraits: Great keepsakes for employees and their guests
- Whole-group photo: If logistics allow, a big group shot can be a brilliant way to capture the spirit of the day
Pick a time when everyone is likely to be around; before lunch, or after the first major activity often works well.
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5. Be Mindful of Permissions
As children will be present, it’s important to handle photography with care. Ensure you:
- Get consent from staff in advance for their families to be photographed
- Make it clear at the event that a photographer is present
- Provide wristbands, stickers or badges for those who prefer not to be included in photos
A professional photographer will always respect privacy and work discreetly around this.
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6. What Happens After the Event
Once the event wraps up, your photographer will edit and deliver a gallery of high-resolution images. You can:
- Share highlights internally via newsletters or the staff intranet
- Post light-hearted moments on social media (with consent)
- Use professional images in recruitment campaigns to show your company culture
- Offer downloadable prints to employees as a thank-you
These photos help you tell a positive, human story about your brand, not just to clients, but to your current and future team.
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Ready to Capture the Fun?
A corporate family fun day is about more than just entertainment; it’s about celebrating people. With a little preparation and a professional eye behind the lens, you can preserve those joyful moments in a way that truly reflects your business values.
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Planning your next event? Let’s chat about capturing it beautifully.
Contact me to discuss your upcoming family fun day photography.
